Emergency Preparedness
Emergency Preparedness Planning Guide (MS Word)
This guide is designed to provide users with a structure and information on the various functions concerning response to an emergency or disaster on or off campus.THIS IS NOT A TEMPLATE INTO WHICH NAMES MAY SIMPLY BE INSERTED
The guide is modeled after the Minnesota State Emergency Operations plan and is functionally oriented. It is compliant with the National Response Framework and the National Incident Management System. This still requires planners to develop processes and plans in order to fulfill applicable functions. If there are functions that do not apply to your campus (Ex. Radiological Response) simply address it as not applicable and leave it in the contents. If there are things that are referenced in the Crisis Intervention Plan or the Continuity of Operations plan, simply reference that in the body or section it applies to.
Planners can use those plans already in place and simply cut and paste them into this guide. These existing plans and procedures should be integrated into the appropriate places within the guide, to make sense and flow logically through the response. Each section and Annex has place markers for local procedures and processes. Planners may also choose to develop or place existing procedures or plans into Appendices at the end of appropriate Annexes.
Be aware that certain material may be considered confidential so protect your plans accordingly. If there are questions seek the advice of General Counsel.
Emergency Notification (text messages): The Minnesota State Colleges and Universities has contracted with a vendor to utilize a Wireless Emergency Notification System branded Star Alert. It enables campus officials to send text messages and emails to students, faculty and staff providing emergency notification and warning. Some campuses have opted for a more robust system which provides more advanced communication, functionality and is utilized for marketing as well as emergency notification. Each campus is responsible for managing their own system so consult campus web sites for more information. The procedures for utilizing this type of system should be codified in Annex A of the Emergency Preparedness Section of the All Hazards Plan, to include who sends messages, how to initialize the system and canned messages if developed.
NIMS Compliance: By federal, state and system policy all campuses must be compliant with the National Incident Management System. As outlined in the National Response Framework, there are protocols established for the local (campus), state and federal levels to include 15 Emergency Service Functions.
Reference Guides
- Executive Order Assigning Emergency Responsibilities to State Agencies (pdf) - 07-14
- Long Term Emergency Policy (pdf)
- System Pandemic Avian Flu Plan (pdf)
Related Links
- Minnesota Department of Public Safety - Division of Homeland Security and Emergency Management
- Federal Emergency Management Agency
- Emergency Management Institute
Please send questions to:
Tracy L. Worsley, MA
Emergency Preparedness Manager
Minnesota State Colleges & Universities
Phone: 651-649-5412
Email: tracy.worsley@so.mnscu.edu
